Cleared to Care: What Florida Psychologists Need to Know About House Bill 975 and the New Background Screening Requirements

A new Florida law is about to change the way all licensed health care practitioners—psychologists included—apply for and renew their licenses. House Bill 975, which takes effect on July 1, 2025, introduces mandatory fingerprint-based background screening as part of both the initial licensure and license renewal process.

In anticipation of this change, the Florida Department of Health has launched the “Cleared to Care” marketing campaign, an initiative to inform and prepare practitioners for what’s to come. At Howell, Buchan & Strong, we’re here to break down the essentials of this new law and help psychologists navigate the changes confidently and proactively.

What is HB 975?

House Bill 975 expands Florida’s background screening requirements for health care practitioners. Under the new law, all new license applicants and renewing licensees must complete a Level 2 background screening, which includes fingerprinting and a check of both state and national criminal databases.

This applies to all health care practitioners regulated under the Florida Department of Health, including licensed psychologists, psychological associates, and provisional license holders.

Who is Affected?

This law impacts two main groups:

• Psychologists seeking initial licensure in Florida after July 1, 2025.

• Currently licensed psychologists whose licenses are up for renewal on or after July 1, 2025.

Regardless of whether you’ve undergone screening in the past, you will need to be rescreened if you’re renewing your license.

What You Must Do: Your Timeline for Compliance

The “Cleared to Care” campaign urges all practitioners to act now and understand your timeline to avoid licensing delays or disruptions to your ability to practice.

If You Are Applying for Initial Licensure:

• Submit your fingerprints as part of your application.

• Do not delay—your application cannot be processed until the background check is complete.

• Begin the screening process early to allow time for processing, especially if you’ve lived out of state or have a complex criminal history.

If You Are Renewing Your License:

• Renewal periods open 90 days prior to your license expiration.

• You must complete your background screening before you can renew.

• Processing can take several weeks. Plan to begin the fingerprinting process as soon as the renewal window opens—or earlier, if possible.

Failure to complete the background screening will prevent you from renewing your license, which means you cannot legally continue practicing.

Why This Matters for Florida Psychologists

1. Public Trust and Patient Safety: Psychologists work in deeply personal and sensitive environments. HB 975 supports higher public confidence by ensuring all providers meet rigorous safety standards.
2. Streamlined Licensure: The Department of Health has integrated the background screening requirement into the licensure process. When done properly and on time, the system is designed to keep things moving smoothly—but only if you plan ahead.
3. Professional Reputation: Practicing without a valid license can result in disciplinary action, fines, or even permanent license loss. Compliance protects your reputation, your career, and your clients.

What Counts as a Disqualifying Offense?

HB 975 expands the list of disqualifying offenses from 52 to 60 total criminal offenses, including certain felonies and misdemeanors related to fraud, violence, or abuse. These disqualifications may render you ineligible for licensure, unless you receive an exemption from the Department of Health.

If you believe your record may include a disqualifying offense—even if the incident occurred years ago—you should consult with an experienced health care attorney immediately to determine your options and start the exemption process if necessary.

How to Complete the Background Screening

1. Schedule fingerprinting with a Livescan service provider approved by the Florida Department of Law Enforcement (FDLE).

2. Provide the correct Originating Agency Identification (ORI) number for your profession (psychologists use EDOH0401Z).

3. Submit payment and keep your receipt for your records.

4. Check in regularly with the Florida Department of Health’s license portal to monitor your application status.

Don’t Wait—Start Preparing Now

July 1, 2025, may seem far off, but the steps involved in completing a background screening—from scheduling fingerprinting to receiving clearance—can take several weeks. The earlier you act, the better your chances of avoiding costly delays or practice interruptions.

Here’s what you can do today:

• Mark your license renewal window on your calendar.

• Book your fingerprint appointment.

• Gather any legal records that may be relevant to your background check.

• Consult with legal counsel if you believe a past incident may affect your eligibility.

Howell, Buchan & Strong Can Help

Our legal team helps psychologists, therapists, and other licensed professionals respond to licensing challenges, clear disqualifying offenses, and maintain their right to practice in Florida. If you’re unsure about how HB 975 may affect your licensure, or if you anticipate needing an exemption, don’t wait until you’re facing a denial.

We can help you:

• Understand the new requirements and your responsibilities.

• Evaluate your background for potential licensing issues.

• Submit a complete and compelling application for exemption, if needed.

• Advocate for your license before the Florida Department of Health and relevant licensing boards.